Council Minutes 11.14.23

THE STATE OF UTAH
COUNTY OF SEVIER
CITY OF RICHFIELD

At the City Council
In and For Said City
November 14, 2023

Minutes of the Richfield City Council meeting held on Tuesday, November 14, 2023, at 7:00 pm in the Council Chambers of the Richfield City office building located at 75 East Center, Richfield, Utah. Mayor Bryan L. Burrows presiding.

  1. OPENING REMARKS
  2. PLEDGE OF ALLEGIANCE
  3. ROLL CALL
  4. MINUTES
  5. EXPENDITURES TABLED
  6. FINAL APPROVAL OF THE MOUNTAIN VALLEY SUBDIVISION
  7. BID FOR CARPET AT THE LIBRARY APPROVED
  8. PUBLIC HEARING – UPDATE TO THE TRANSPORTATION MASTER PLAN
  9. OTHER BUSINESS
  10. EXECUTIVE SESSION
  11. RECONVENE & ADJOURN
  12. OPENING REMARKS were offered by Councilmember Hansen.
  13. PLEDGE OF ALLEGIANCE was led by Councilmember Gardner.
  14. ROLL CALL. Present: Bryan Burrows (Not voting), Brayden Gardner, Kip Hansen, Elaine Street, Kendrick Thomas, Tanner Thompson, Michele Jolley, Tyson Hansen.
  15. MINUTES APPROVED. The Council reviewed the meeting minutes held on September 29 and October 10, 2023. Motion: Approve the meeting minutes held on September 29 and October 10, 2023, Action: Approved, Moved by Kip Hansen, Seconded by Tanner Thompson. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Brayden Gardner, Elaine Street, Kendrick Thomas, Kip Hansen, Tanner Thompson.
  16. EXPENDITURES TABLED. The Council did not receive a copy of the October 2023 Warrant Register. Motion: Table approval of the October 2023 warrants until the December 12, 2023 meeting, Action: Tabled, Moved by Kendrick Thomas, Seconded by Elaine Street. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Brayden Gardner, Elaine Street, Kendrick Thomas, Kip Hansen, Tanner Thompson.
  17. FINAL APPROVAL OF THE MOUNTAIN VALLEY VILLAGE SUBDIVISION. The Council reviewed the subdivision of the property north of Sevier Valley Hospital. Councilmember Gardner declared a conflict because he represented some of the parties in this transaction. Councilmember Thompson asked if there were any changes from the last time the Council reviewed the subdivision. Mr. Hodgson stated that there have been a few changes in the plat. They do not have to have acceleration and deceleration lanes on Main Street. Mayor Burrows asked if the access from Main Street is limited. Mr. Hodgson stated that as long as it is dedicated to the public, then the 66-foot access that they requested is fine. Mr. Hodgson stated that the preliminary plate had a slightly different road configuration. They had to pull the north intersection to the east, slightly changing the road configuration. The agreement was that the zoning designation when the property was annexed would be adjusted to the final plat once approved. Councilmember Hansen said he is happy to see some development going to the north. Mr. Hodgson stated that it is projected to be a pretty long build-out, so it will not all happen at once. Motion: Approve the final plat for the Mountain Valley Village
  18. Subdivision, Action: Approved, Moved by Kip Hansen, Seconded by Kendrick Thomas. Vote: Motion passed (summary: Yes = 4, No = 0, Abstain = 1). Yes: Elaine Street, Kendrick Thomas, Kip Hansen, Tanner Thompson. Abstain: Brayden Gardner.
  19. BID FOR CARPET AT THE LIBRARY APPROVED. Michelle Olsen discussed the bids received from Shepherd’s, Mad Dog Flooring in Ephraim, Ogden’s Super Store, and Orchard Avenue. Councilmember Thompson asked if we are comparing apples to apples. Ms. Olsen stated that she gave each of them a specific style of carpet squares and a specific color, so they all bid on the same thing. She indicated the last time it was carpeted was in the early 2000s, with $20,000 in the budget. Councilmember Hansen asked if she had included an extra supply of tiles in her bid since she made a good case about being able to replace individual tiles instead of a whole room. Ms. Olsen was unsure how much extra would be included, but it would not be hard to get.

Councilmember Thomas stated that we are applying for a FEMA grant, which may require some of the carpet to be torn up because the wall-to-floor connections would be improved. There is the possibility that the grant would pay for the recarpeting. He wondered about carpeting the most needed areas and then waiting to see if we could get the funding. Ms. Olsen stated that we at least need to do the entryway, where the carpet is the worst. She asked about the timeline for the grant. Councilmember Thomas stated that we should hear about the study this year, which would be about 12 to 15 months before the project happened.

Councilmember Thompson asked how Ms. Olsen felt about if we just did the entryway now. Ms. Olsen stated that would be okay, but the costs increase the longer we wait. She would be fine waiting if she knew we were getting the grant. Councilmember Thomas stated it is an if, but we will most likely tear up the new carpet around the perimeter if we get the grant.

Mayor Burrows stated that if there are issues and tripping hazards, it should probably be taken care of. That is why Ms. Olsen said that we at least need to do the entryway.

There was some question as to whether all of the bids included labor. Ms. Olsen thought that they all included labor. Councilmember Thompson stated that if we are just doing the entryway, Ogden’s is cheaper. Ms. Olsen stated that it is cheaper because Ogden’s is cheaper if it is all together, but if it is separate, then it is a little more.

Councilmember Thomas asked if they knew whether this particular carpet would be discontinued anytime soon since we may need to replace it with the project. Ms. Olsen is confident this would still be available within two to three years. Councilmember Gardner felt that we should move forward with replacing the carpet.

Motion: Approve the bid from Shepherds once verification of the labor included in the bid, Action: Approved, Moved by Brayden Gardner, Seconded by Kip Hansen. Vote: Motion passed (summary: Yes = 4, No = 1, Abstain = 0).
Yes: Brayden Gardner, Elaine Street, Kendrick Thomas, Kip Hansen. No: Tanner Thompson.

  1. PUBLIC HEARING – UPDATE TO THE TRANSPORTATION MASTER PLAN. Mayor Burrows opened a public hearing at 7:30 pm to receive comments on an update to the Transportation Master Plan. Matthew Lenhart from Jones and DeMille discussed the story map for the updated Transportation Master Plan. He indicated that it will be posted on the City’s website and accessible to the public. The process of updating the master plan was to compile and organize all transportation-related planning into one location. They created a master plan report, and the City will have a physical copy. The story map is a little more user-friendly, less wordy, and more visual. He reviewed the story map with the Council and discussed the information provided in the report.

Councilmember Thomas noted that the Transportation Master Plan is part of our General Plan, which guides developers through what they can and cannot do.

Edward Nielson asked if the Transportation Plan was new. Mr. Lenhart stated that we took the existing Transportation Master Plan, made changes, and added to it. Mayor Burrows closed the hearing at 7:47 pm.

  1. PUBLIC HEARING UPDATE TO THE CITY’S DEVELOPMENT STANDARDS. Mayor Burrows opened a public hearing at 7:47 pm to receive comments on an update to the City’s development standards. Hearing no comments, Mayor Burrows closed the hearing at 7:47 pm.
  2. ADDITIONAL DONATION TO THE CENTRAL UTAH FOOD BANK FOR $6,200 APPROVED. Motion: Approve an additional donation to the Central Utah Food Bank for $6,200, Action: Approved, Moved by Tanner Thompson, Seconded by Brayden Gardner. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Brayden Gardner, Elaine Street, Kendrick Thomas, Kip Hansen, Tanner Thompson.
  3. PROPOSAL FOR A BENCH AT ONE OF THE PARKS APPROVED. The Council received a request to put a bench in one of the parks dedicated to Erik Aldredge. They propose raising half for the cost of the bench, and the City would pay the other half. We do have a need at the parks for more benches. Councilmember Gardner stated that there is definitely a need for benches, especially at the skate park. Motion: Approve the request for a bench dedicated to Erik Aldredge that they will raise half for a bench to be placed at one of the parks, Action: Approved, Moved by Elaine Street, Seconded by Kendrick Thomas. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Brayden Gardner, Elaine Street, Kendrick Thomas, Kip Hansen, Tanner Thompson.
  4. BID FOR A CRACK SEAL PROJECT APPROVED. Mayor Burrows stated that this is in addition to a micro surfacing project we will be doing. Keith Mogan explained that this project will mainly be on the west side of town from 500 South to 700 North and from Main to 400 West. The Council received two bids, and Cody Mickelson was the low bidder for $50,000 for the labor. The City has already purchased the material for $73,000. Councilmember Thomas stated that he is glad to see the maintenance happening and to see the Transportation Master Plan has some pavement management strategies already thought through. Motion: Approve the bid from Cody Mickelson to install the crack seal material for $50,000 for labor, Action: Approved, Moved by Kendrick Thomas, Seconded by Kip Hansen. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Brayden Gardner, Elaine Street, Kendrick Thomas, Kip Hansen, Tanner Thompson.
  5. INSTALLATION OF A DRIVE-THROUGH APPROVED. Pablo Galeana’s has the business, Los 5 Amigos, located at 690 East 300 North. He has requested approval to install a drive-thru as recommended and approved by the Planning Commission. Motion: Approve the drive-through for the business Los 5 Amigos, located at 690 East 300 North, Action: Approved, Moved by Tanner Thompson, Seconded by Brayden Gardner. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Brayden Gardner, Elaine Street, Kendrick Thomas, Kip Hansen, Tanner Thompson.
  6. PLANNING COMMISSION REPORT. Josh Peterson stated the drive-through will be installed on the west side of the building with an exit on 600 East. He reported on the October 4 meeting where the Planning Commission approved a conditional use permit for the building formerly known as the Little Brown store on 400 West for selling antiques, but not daily. They granted a home occupation permit for Conrad Stewart to do tattoos at his home. A short-term rental was approved for Sawyer Phelps in Zone 3, which makes 11 of 39 in Zone 3; Morgan Shaver in Zone 2, which would be 9 of 38; Eric Rasmussen in Zone 2; and Tyson Jewkes in Zone 1, which would be 13 of 45. They discussed a parking agreement next to Sorenson Lewis Insurance on Main Street. They held a public hearing for the update to the Zoning Ordinance they have been going through.

At their November 1 meeting, they approved the drive-thru for Pablo Galeana. They approved a short-term rental Sawyer Phelps in Zone 3. Todd Riches was present to discuss the Trailhead Resort development on 1300 South. They approved the site plan for the pool area and pickleball court. He requested to have his project approved as a mixed-use. He thought if he had some of the units open to the public to rent, that would qualify for the mixed-use status. They told Mr. Riches that the mixed-use would need some type of commercial use, like a storefront, that would serve the people and the public. They discussed rezoning the property to RM-11 because his development fits within those standards and would be more appropriate since he wants to sell each unit individually. The units could be owned or rented by the owners. Councilmember Gardner asked how many units were proposed, and Mr. Peterson said the project would include 20 units. It will have a nice amenity area with a bar-b-que area, a pool, and a pickleball court. Mr. Peterson indicated that Mr. Riches wants to purchase some of the right-of-way because it is much wider than the required 66 feet, so there would be a twelve-foot gap from the property line to the sidewalk that he would not be maintaining. Mr. Petereson recommended a landscape agreement so the City would maintain the right-of-way for utilities or anything else that might go there.

A public hearing was held on an update to the Zoning Code. They did take action on the public hearing and discussed a 10-foot setback on corner lots in commercial zones. That would prevent a building from being built right on the property line.

They discussed the ordinance that might limit future gas stations. The existing ordinance had a 3,000-square-foot limit on canopies above gas pumps. In our ordinance, we have travel plazas separate from convenience stores. We may want to make the change that the travel plaza would not have a canopy square foot restriction. Looking at the new gas stations being built, you can see how spaced out the gas pumps are from each other for longer vehicles. That would require more square footage on the canopy. They have decided not to limit the travel plaza canopies so they can have as much canopy as they want, but we would keep them on the major routes like 1300 South, Main Street, 300 North, etc. Councilmember Thomas asked if they knew why the restrictions were put there. Mr. Peterson did not know why. Councilmember Thompson stated that that could be an eyesore in the downtown area, but the exits would be different, so he could see why you would restrict it to certain areas.

Councilmember Gardner asked if there was someone who had asked about the canopies. Mr. Peterson did not know who brought this up.

Councilmember Thompson asked if we still feel good about the number of short-term rentals we allow. Mr. Peterson felt that we were on a soundtrack with this. It is growing equally throughout the zones. Councilmember Thompson wondered if there needed to be more control. Mr. Hansen felt that it would self-govern because the more we get, the less per night they will charge. Mr. Peterson stated that the Planning Commission looked at several cities and found that anyone on the Big Five National Park loop was experiencing an explosion of short-term rentals. The towns that did nothing to control it were overrun, and it is too late now. The towns that tried to control it could slow it down and get control of it. A question was asked if short-term rentals deter hotels from coming here. Councilmember Thomas stated that hotel chains look at the City’s ordinance and determine how many short-term rentals are in their decision. Mr. Peterson stated that where we have a set number, and they are controlled, they know what they are competing against. Councilmember Thomas wondered if limiting it by a number rather than a percentage would be safer. Councilmember Thompson thought we may need to consider the number of short-term rentals being allowed. Councilmember Hansen said that the demand for short-term rentals could show a need for more hotels.

Councilmember Thompson would like to keep the reigns tight. Mr. Peterson stated that with the RM-24, we have opened Pandora’s box and kind of got bit, so we have reigned it back so it would not be as explosive as it has been. Councilmember Thomas stated that we are adding a lot of townhomes and apartment units and eating up a lot of our single-family homes for short-term rentals. Mr. Peterson stated that with the housing crisis that we have right now, the average household income in the County is approximately $60,000 a year, and of the homes for sale right now, how many of these homes are within that median range? He suggested that we add something to the ordinance that any homes within the affordable price range for the average income need to be excluded from short-term rentals. There was some discussion about using the County’s assessed value to determine the qualification for a short-term rental.

  1. SITLA ACCESS ACROSS CITY PROPERTY APPROVED. Alexa Wilson stated that the property at approximately 800 South 100 East had been annexed, and they are considering developing it. The southwest corner of the northern parcel touches 100 East over 30 feet, which is not enough for a roadway into the property. It is also in an awkward place. Without access to 100 East, the only thing they could do with this piece of land was to develop it as a cul-de-sac. The City owns the parcel to the north of the 30 feet. If the City were to allow access using its property, it would be able to create a reasonable road pattern. Councilmember Gardner thought having this property connect 100 East and square up the lot line would make sense. It looks like a land swap to give us more on the southern piece. Councilmember Hansen felt that doing a land swap and squaring this up. Ms. Wilson stated that if we all agree that the road pattern connecting into 100 East would be preferable, they could take that and talk to staff about the best configuration and how the economics of that work out. Councilmember Thomas declared a conflict because his company was involved with this project. He updated the Council about the land where the R would be built. SITLA owns the property we have been looking at. Ms. Wilson asked Councilmember Thomas to provide her with a map, and she would see what she could do. She will work with the City staff to determine what property would be needed for the road going into the development.
  2. APPLICATION FOR A RURAL COMMUNITIES OPPORTUNITY GRANT APPROVED. Henry Barlow of Utah Beef Producers stated that he has been working on bringing a slaughterhouse to Richfield for over a year. One of the obstacles is the connection to the City sewer, which would require a bore under I-70. The engineering has been done, and the test holes have been completed. He has been to the Council before and discussed the approved line size. He found that the City could apply for $600,000 from the Rural Communities Opportunity Grant. That could be used for this project. The grant requires a 20% match, which Councilmember Hansen noted would be approximately $120,000. Councilmember Thompson wanted to clarify that the City would apply for the $600,000 grant. Mr. Barlow stated that it has to be done through the City. Councilmember Thompson asked if Mr. Barlow would be paying for the match. Mr. Barlow stated that is what we are here to discuss. The application deadline is this week. Councilmember Hansen asked if it was a hard cash match or if there were any in-kind opportunities. A cash match is required.

Councilmember Thomas wanted to know what type of revenue could potentially come to the City because of this project. Mr. Barlow stated that because the plant makes so many other things possible, the revenue from the plant is probably ten times the norm because of all of the other businesses it makes possible. The plant has a major interest in education and a direct-ship component, and they plan to be the first plant in the United States to produce biochar. They also look to have upwards of 100 jobs, and the plant makes several revenue streams possible.

Councilmember Thompson asked how long it would be before the plant is up and running. He also asked if the sewer was the last hurdle. Mr. Barlow stated that he plans to open in March, and this is not the last hurdle. Councilmember Thompson asked what the other hurdles were. Mr. Barlow stated that they are trying to get in front of the pre-treat, which he estimates will save 8 million gallons of water a year because they could recycle and use it repeatedly for washdown.

They are looking at a system to take the solid waste and turn it into biochar. They may temporarily have to send the solid waste to the landfill, but they do not intend that to be a long-term solution.

Mayor Burrows did not want to get too far into the weeds discussing payments because he was not sure the City could pay that amount. Councilmember Thompson wondered if there are other projects we are looking at for which these funds would qualify.

Councilmember Thomas asked if the sewer line gets put in, how likely the project will be completed, and the business opened. Mr. Barlow stated that it is 100% likely. If they were to come to the plant and see all of his skin in this game, they would see that there is no turning back.

Councilmember Hansen noted that we would not be out anything to apply for this grant. Then, we do not have to worry about the hard questions unless we have a good problem and it’s awarded. Motion: Approve application for the Rural Communities Opportunity Grant for $600,000 to help install the sewer line under I-70, Action: Approved, Moved by Kip Hansen, Seconded by Tanner Thompson. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Brayden Gardner, Elaine Street, Kendrick Thomas, Kip Hansen, Tanner Thompson.

  1. APPLICATION TO THE JOINT HIGHWAY COMMITTEE FOR BIKE PATH EXTENSION APPROVED. The Council discussed another application to the Joint Highway Committee to extend the bike path along Airport Road or Cove View Road. Matthew Lenhart explained that it would cost approximately $2,475,000 to run the bike path along Airport Road. The funding would not be available until 2027, and the City would be required to have a 6.77% match, which would be $168,000. There is no cap on the amount of funding that can be requested, but the more funding you request, the less likely you are to get it. Given the number for the path along Airport Road, they determined that the cost for Cove View Road, with a distance of 1.5 miles, would be less, but there are some issues with this route. There are already home accesses onto that road, and the right-of-way is not wide. There is also the slope from the freeway on the west side, so there would be more design issues.

Mike Snow asked if anyone had ever tried to get across Highway 118, which is Airport Road. He said that you take your life into your own hands. If the path went along Cove View Road, it could connect to the bike path in Elsinore. It would be easier to cross Main Street in Elsinore than Highway 118. Mr. Lenhart noted the estimate for Airport Road includes a micro seal for the road, which could be a benefit. Airport Road really does need a micro surfacing.

Councilmember Gardner stated that the number of people walking and riding Airport Road is surprising. If what is south of the golf course gets developed and ends up with a sidewalk similar to the Links and Fairway Landing, it is not a bike path but a pretty good use of the sidewalk. We will not get that growth around the golf course on Cove View Road.

Councilmember Hansen indicated that on Cove View Road, you could go to a terminus right there by the old Elks Lodge. If we knew what we would do there, it would make sense if that is where the path ended up because it would accommodate youth and other people who choose that form of transportation to get to that facility safely. Councilmember Thomas asked how likely it would be for UDOT to put some traffic control at Highway 118 and Airport Road to slow traffic down. Would that factor in if the bike path goes there, or is it a long shot?

Councilmember Thompson thought that Cove View Road makes more sense for where Richfield is growing; it is more a part of town and will continue to be a part of where the town is going.

Councilmember Thomas likes the idea of using this money for Cove View Road. Councilmember Hansen agreed. He declared a conflict of interest because he is an employee of Jones & DeMille.

Councilmember Gardner stated he likes Cove View Road at this point based on what has been discussed. Motion: Approve an application to the Joint Highway Committee for funding to extend the bike path along Cove View Road, Action: Approved, Moved by Kip Hansen, Seconded by Brayden Gardner.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Brayden Gardner, Elaine Street, Kendrick Thomas, Kip Hansen, Tanner Thompson.

  1. APPLICATION FOR ADDITIONAL FUNDING TO CONTINUE UPDATES TO THE GENERAL PLAN. It was noted that some elements of the general plan still need to be updated. Mr. Lenhart stated that this will also ensure that our plan is consistent with what the State Legislature has required. The application is through UDOT for $22,000 and a match of approximately $2,000 from the City. Councilmember Thomas declared a conflict of interest. Motion: Approve an application for funding for additional updates to the general plan, Action: Approved, Moved by Brayden Gardner, Seconded by Elaine Street. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Brayden Gardner, Elaine Street, Kendrick Thomas, Kip Hansen, Tanner Thompson.
  2. ORDINANCE 2023-15 TABLED. The Council reviewed an ordinance amending the definition of a mixed-use. Councilmember Thomas had some concerns about the wording of the ordinance, where it talked about density. It read, “No mixed-use shall exceed the density of the RM-24 specifications,” which makes sense because we do not want to go more than this, “or the density of the contiguous zones or the nearest zone, whichever is the lesser density.” The way he reads this, it means that if there is an RM-24 zone next to a place where someone wants to do a mixed-use development, they would be allowed to have the same density as RM-24. He understood we were trying to avoid having too much RM-24 density next to each other. He felt that this would allow that. He wondered what the discussion was on this and how the Planning Commission came to this language. He was trying to picture how it would apply and what the contiguous zone means.

Josh Peterson stated that the intention was to prevent the classification as mixed-use and that it could not be more dense than RM-24. We would want development to meet all RM-24 requirements. As to the wording about the density of the contiguous zone, if it were on Main Street with a contiguous zone of R1-10 or RM-11, it would have to meet that zone and not create islands of higher density by being designated as a mixed-use.

Councilmember Gardner wondered about a one-acre development. Mr. Peterson stated that if it were contiguous to R1-10, the property could not be developed as a mixed-use. The intent was to make sure we get the lesser density. They do not want everything mixed-use to turn into RM-24.

Councilmember Thomas pictured a mixed-use as applying to the downtown area specifically. What the Planning Commission had in mind was the Knights Inn because they turned that into mixed-use. The contiguous zone probably only applies to RM-11 and RM-24. A mixed-use building would only be allowed in commercial zones, and 33% of the building or lot has to be maintained for commercial use.

Councilmember Thomas thought mixed-use was only allowed in one or two commercial zones. He felt that the way this was worded, mixed-use properties right next to each other would continue a higher density if they were next to RM-24. He wondered about rewording it to keep the residential developments’ spacing, as we have already built into the RM-24. Mr. Peterson stated that the Planning Commission wants to maintain the spacing set for RM-24. He suggested removing the last sentence and replacing it with, “Mixed-use developments will be required to follow all multi-residential zoning and spacing requirements.” Councilmember Thomas thought there is a good application for mixed use in the City, specifically in the downtown zone, because you get people living there with businesses, which helps revitalize downtown. Councilmember Hansen stated that is why he likes having a designated enterprise zone, which is the only place it can be used. Councilmember Thomas stated that we could go as far as limiting it to the downtown zone.

Councilmember Gardner indicated the knowledge of a group interested in buying some commercial ground north of the hospital for a professional/medical facility, with the upper floor having some living quarters. He felt that would be a perfect mixed-use opportunity. He would not want to see it limited to downtown.

Councilmember Thomas suggested that Mr. Peterson take the comments and discussion back to the Planning Commission and come back with different wording that helps address some of the questions. Also, have them consider in which zones we want to allow mixed-use. Mr. Peterson did not know if having mixed-use in manufacturing and industrial made sense because you would not want residential in those two areas. Councilmember Hansen felt that the consensus in the room was that we did not want to establish a definition that allowed people to work around it.

Motion: Table Ordinance 2023-15 to be addressed again at a future meeting, Action: Tabled, Moved by Kip Hansen, Seconded by Brayden Gardner. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Brayden Gardner, Elaine Street, Kendrick Thomas, Kip Hansen, Tanner Thompson.

  1. ORDINANCE 2023-14 ADOPTED. The Council reviewed an ordinance to amend the subdivision ordinance to include condominiums and condominium conversions. Councilmember Gardner questioned the provision limiting this to one acre and why that was included. He brought it up because there are a lot of parcels in town that are a half-acre, and he thought they would be well suited for condominiums as well as some of the existing apartments. That could create some opportunities for more affordable housing. Motion: Table Ordinance 2023-14 amending the subdivision ordinance to include condominiums and condominium conversions to discuss the one-acre requirement, Action: Tabled, Moved by Brayden Gardner, Seconded by Kendrick Thomas. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Brayden Gardner, Elaine Street, Kendrick Thomas, Kip Hansen, Tanner Thompson.
  2. UPDATE TO METER READING SOFTWARE. The Council reviewed a proposal to update the meter reading software for $5,360 with an annual maintenance cost of $3,860. Mr. Mogan explained that as of June 1, Meterworks will no longer support our program. Motion: Approve the expense of $5,360 to update our meter reading software with Meterworks, Action: Approved, Moved by Kip Hansen, Seconded by Tanner Thompson. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Brayden Gardner, Elaine Street, Kendrick Thomas, Kip Hansen, Tanner Thompson.
  3. RESOLUTION 2023-15 APPROVED. Mr. Hansen explained that under the general fund surplus for prior years, we need to transfer funds from the Class C restricted funds to pay for the road project at Centennial Park and the pavement preservation project. They were not in the original budget, so we need to adjust them now. That is on the revenue side, so we also need to amend the expenditure side under Class C Road. We will adjust the new construction to $838,557, and the crack seal line item for pavement preservation will be amended to $1.1 million. The original budget we adopted had a “transfer out” from the general fund, but we also need to adjust the “transfer in” in the debt service fund. This will be done to make the payment at the business park. Motion: Approve Resolution 2023-15 opening and amending the fiscal year 2023-2024 budget, Action: Approved, Moved by Tanner Thompson, Seconded by Kendrick Thomas. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Brayden Gardner, Elaine Street, Kendrick Thomas, Kip Hansen, Tanner Thompson.
  4. RESOLUTION 2023-12 DISCUSSED. The Council adopted this resolution to change the rates for sewer from septic and porta-potties. Sid Griffith asked the Council to reconsider the amendment and allow for payment on the actual gallons instead of the truck’s capacity. He argued that while he has a 3,300-gallon tank, his truck is often only half full, yet the way the resolution is written, he would have to pay for 3,300 gallons. Councilmember Hansen likes the resolution the way it is. If we change it, then someone has to police it. Motion: Deny a request to amend Resolution 2023-12 setting rates for sewer from septic and porta potties, Action: Denied, Moved by Kip Hansen, Seconded by Brayden Gardner. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Brayden Gardner, Elaine Street, Kendrick Thomas, Kip Hansen, Tanner Thompson.
  5. OTHER BUSINESS. The Christmas Light Parade is on December 2, and the Council will have a float to ride on. The City’s Christmas party is on December 1 at the Snow College Administration Building at 6:30 pm.

Councilmember Thomas has made some progress on some drawings for that and figured out the property ownership. He will meet with SITLA and see if he can keep pushing that forward.

He reported on the CIB meeting and noted that they denied our pool application, but we are not done. He explained that we are going to work on some fundraising and some other recreation grants. We will try to raise as much as possible and reapply to CIB, hopefully in June next year.

  1. MEETING ADJOURNED. At 10:00 pm, Motion: Adjourn, Action: Adjourned, Moved by Tanner Thompson, Seconded by Brayden Gardner. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Brayden Gardner, Elaine Street, Kendrick Thomas, Kip Hansen, Tanner Thompson.

PASSED and APPROVED this 12th day of December 2023.