11.17.20 Council Minutes – Special

THE STATE OF UTAH
COUNTY OF SEVIER
CITY OF RICHFIELD

At the City Council
In and For Said City
November 17, 2020

Minutes of the Richfield City Council meeting held on Tuesday, November 17, 2020, at 7:00 p.m. in the Council Chambers of the Richfield City office building located at 75 East Center, Richfield, Utah. Mayor David C. Ogden presiding.

  1. OPENING REMARKS
  2. PLEDGE OF ALLEGIANCE
  3. ROLL CALL
  4. PRE-DISASTER MITIGATION PLAN APPROVED EXPENDITURES APPROVED
  5. PUBLIC HEARING – GENERAL PLAN ANNEXATION WATER POLICY
  6. ANNEXATION PUBLIC HEARING
  7. ANNEXATION ORDINANCE 2020-14 ADOPTED
  8. AIRPORT GROUND LEASE APPROVED
  9. BID FOR REMODEL OF THE ELKS LODGE AWARDED
  10. USES FOR THE ELKS LODGE DISCUSSED
  11. OTHER BUSINESS
  12. MEETING ADJOURNED
  1. OPENING REMARKS were offered by Councilmember Burrows.
  2. PLEDGE OF ALLEGIANCE was led by Chief Lloyd.
  3. ROLL CALL. Present: Mayor Ogden, Bryan Burrows, Kathy Christensen, Todd Gleave, Kip Hansen, Connie Nielson, Michele Jolley, Tyson Hansen.
  4. PRE-DISASTER MITIGATION PLAN APPROVED BY RESOLUTION 2020-14. Zach Leavitt of Six County AOG explained that we have received from FEMA to adopt the Six-County Pre-Disaster Mitigation Plan. Mr. Leavitt stated that this would allow the City to access federal funding for projects that help with disasters like flood control, to help retrofit buildings to be earthquake resistant, etc. The second pot of funding that becomes available by adopting this plan are funds that, in the event of a natural disaster, allow the City to use it for reconstruction.

Councilmember Nielson asked if there is a cost to the City. Mr. Leavitt stated that there is no cost to adopt the plan. The funds that are accessible to the City are a 75% grant and 25% match for pre-disaster and the match from the City could be in kind or from another funding source. In the event of a disaster, there is 100% federal funding with no match from the City.

Mr. Leavitt stated that this plan is good for 5 years. What this plan does is allow the City to access the funding. It does not mandate that we take on the responsibility of the project. The nice thing about this plan is that in a couple of years if needed, we could amend the plan so that the City could be eligible for additional projects going into the future.

Councilmember Hansen asked what the process would be to amend the plan. The City would amend its portion of the plan and submit it to Mr. Leavitt and after the governing board approves that amendment, then we would get FEMA’s approval to amend the plan. Motion: Approve Resolution 2020-14 accepting the Six-County Pre-disaster Mitigation Plan, Action: Approved, Moved by Kip Hansen, Seconded by Kathy Christensen. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Bryan Burrows, Connie Nielson, Kathy Christensen, Kip Hansen, Todd Gleave.

  1. PUBLIC HEARING – GENERAL PLAN ANNEXATION WATER POLICY. Mayor Ogden opened a public hearing at 7:10 p.m. to receive comments on a proposed amendment to the General Plan Annexation Policy as it relates to water shares required for annexation.

Councilmember Burrows noted that the amount of water would be reduced by the number of acres that will be developed as streets and parking lots. He was concerned about giving credit for a particular development and then having what is developed changed and the new development would have required more money.

The Council discussed having a development agreement with the annexation so that if the development changes, they would have to give more water or money. It could be recorded against the property so that there is a clear understanding in the event the property is sold to someone else.

Councilmember Nielson asked about the value and what it would be based on. The value would be based on the current market value of a surface share or underground water.

It was also discussed that this would be on a case-by-case basis for commercial developments only.

Councilmember Hansen would like it specified in the ordinance that the money collected will be put into an enterprise that will be used solely for the purchase of water.

Mayor Ogden closed the hearing at 7:25 p.m.

  1. ANNEXATION PUBLIC HEARING. Mayor Ogden opened a public hearing at 7:26 p.m. to receive comments on the annexation of property located at approximately 1200 South and 100 East owned by Roger L. Peterson, Karen Fredrickson, Chris J. Peterson, Joseph V. Peterson, Linda Hansen, Trustee, and Molly K. Ohlin, Trustee. Hearing no comments, Mayor Ogden closed the hearing at 7:26 pm.
  2. ANNEXATION ORDINANCE 2020-14 ADOPTED. The Council reviewed the ordinance to annex the property located at approximately 1200 South and 1100 East owned by Roger L. Peterson, Karen Fredrickson, Chris J. Peterson, Joseph V. Peterson, Linda Hansen, Trustee, and Molly K. Ohlin, Trustee. It was noted that this is the property that is being purchased by CSS Composites. Motion: Adopt Annexation Ordinance 2020-14, Action: Adopted, Moved by Kathy Christensen, Seconded by Bryan Burrows. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Bryan Burrows, Connie Nielson, Kathy Christensen, Kip Hansen, Todd Gleave.
  3. AIRPORT GROUND LEASE APPROVED. The Council reviewed an Airport Ground Lease for space #3. This was the hanger owned by Dan Cranney, but he sold it to Joseph Bostic. Motion: Approve the Airport Ground Lease with Joseph Bostic for hanger space #3, Action: Approved, Moved by Bryan Burrows, Seconded by Kathy Christensen. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Bryan Burrows, Connie Nielson, Kathy Christensen, Kip Hansen, Todd Gleave.
  4. BID FOR REMODEL OF THE ELKS LODGE AWARDED. Kendrick Thomas the bids with the Council. He noted that there is a lot of difference between the first and second bids. He explained what the base bid included and what the alternate included. The bid from Busk Incorporated was $161,263 with an alternate to replace the front doors and windows at an additional $27,000. The second bid was supposed to be $193,000 and then $217,000 for the alternate with the total of $293,000. Kendrick recommended that the bid be awarded to Busk Incorporated. He also asked the Council to consider whether or not to consider replacing the front windows and doors. Motion: Award the bid for the remodel of the Elks’ Lodge to Busk Incorporated for a total, with alternate number one, of $180,063, Action: Awarded, Moved by Kip Hansen, Seconded by Bryan Burrows. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Bryan Burrows, Connie Nielson, Kathy Christensen, Kip Hansen, Todd Gleave.
  5. USES FOR THE ELKS LODGE DISCUSSED. Kendrick Thomas and Kim Campbell discussed potential uses for the building. Tyson Hansen stated that we would like to have Mr. Campbell complete the drawing of the building this month because of the deadline we have for the CAREs Act money that we have left. We would like to know exactly how the building will be laid out so that we can plan phase I to get a triage finished as soon as possible because that is the main purpose of this project.

Councilmember Burrows wondered about involving the hospital. Mr. Hansen stated that Mayor Ogden has talked to the hospital and suggested that we look at where we could a kitchen area and a dining area so we could make this phase I. We are not going to have enough money to do a whole lot because it just does not go very far.

Councilmember Nielson stated that the view there is beautiful. She felt we would be missing a great opportunity if we did not take advantage of that view and have that are open as a meeting area or a restaurant. She felt that the basement could be used for recreation activities.

Councilmember Hansen had a concern about a public entity getting in the type of business that would compete with private business. There are public/private ventures and so there are different ways we could approach this.

Mr. Campbell talked about the rooms on the upper floor and their dimensions. He also discussed the dimensions of the lower floor. The area where the kitchen used to be would probably be the best location for a kitchen. He recommended that the City not put in a large commercial kitchen where cooking could be done, but a kitchen where warming and serving would be done.

Using the facility for regional and local training would be helpful. We would need to have a drop-down screen and speaker system to accommodate these events.

The property would also allow for landscaping to have outdoor events as well. Putting a dumbwaiter to the basement was discussed so that the kitchen could be utilized for events there also.

Mr. Hansen indicated that we need to put some cameras up to help with vandalism, but he has to get the internet out there to get them to work.

Mr. Campbell plans to show what different areas of the building would look like. For example, there is one room that he could show what it would look like for a conference set up which would be a table and two chairs behind it and how many people that would accommodate. He could show what it would look like with round tables that seat 7 or 8 people for dining and how many people that would accommodate. He could do another one with large banquet tables to show how many that would accommodate.

He will show where the restrooms could be located and suggest some areas for offices and storage.

  1. OTHER BUSINESS. Councilmember Nielson reported that they are still going forward with Christmas Tree Lane and Miss Richfield has a tree. Councilmember Gleave noted that they are still trying to have the performances by spreading them out and only having one per night, but they do not know for sure if that will work. If nothing else, the trees can be viewed from the outside.

Councilmember Gleave stated that the Chamber has decided to cancel the Christmas Light Parade. Chief Lloyd spoke with the health department about this event and they anticipated the number of individuals infected with the virus to go up and so he is highly recommending that we not have the Christmas Light Parade.

Councilmember Burrows met with Mark Jensen and looked at the canal bank along college avenue at approximately 530 South. If we do not do something with it, we are going to lose the road. Mr. Jensen had a good idea of how we could fix this problem. He suggested digging the canal from the opposite side and piling the dirt along that side. Also, the box culvert running under the freeway needs to be cleaned out.

Mr. Jensen thought there was something that could be done to change the direction of the canal without installing a retaining wall. The City would be responsible to pay this cost since it is in our agreement with the canal company. Councilmember Burrows stated that the canal is starting to undermine the road and if we do not something, we are going to lose the road. Councilmember Burrows is going to contact the canal company and discuss this with them. He will also get with Mr. Jensen and get a bid to do the work.

Councilmember Burrows talked about water rates and suggested that anything with two units or more would pay the commercial base rate, which is $39.

  1. MEETING ADJOURNED. At 8:47 p.m., Motion: Adjourn, Action: Adjourned, Moved by Kathy Christensen, Seconded by Bryan Burrows. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Bryan Burrows, Connie Nielson, Kathy Christensen, Kip Hansen, Todd Gleave.

PASSED and APPROVED this 23 day of February 2021.