08.28.18 Council Minutes

At the City Council
In and For Said City
August 28, 2018
Minutes of the Richfield City Council meeting held on Tuesday, August 28, 2018
at 7:00 p.m. in the Council Chambers of the Richfield City office building located at 75 East Center, Richfield, Utah. Mayor David C. Ogden presiding.
1. OPENING REMARKS were offered by Councilmember Nielson.
2. PLEDGE OF ALLEGIANCE was led by Mayor Ogden.
3. ROLL CALL. Present: Mayor David Ogden, Kevin Arrington, Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson, Matt Creamer, Mike Langston, Michele Jolley.

Others present: Carson Demille

4. APPOINTMENTS. Mayor Ogden reported that Kathy Lister and Scott Hyatt had accepted the invitation to serve on the Library Board. Rhonda Kunzler was willing to stay for a second term. He suggested that the Council consider appointing Kathy Lister and Scott Hyatt to the Library Board and reappointing Rhonda Kunzler to the Library Board. Motion: Appoint Kathy Lister and Scott Hyatt and reappoint Rhonda Kunzler to the Library Board, Action: Approved, Moved by Kathy Christensen, Seconded by Bryan Burrows. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson.
5. MINUTES APPROVED. The Council reviewed the minutes of the regular meeting held August 14, and the special meeting held August 21, 2018. Motion: Approve the minutes of the regular meeting held August 14 and the special meeting held August 21, 2018, Action: Approved, Moved by Kevin Arrington, Seconded by Kathy Christensen. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson.
6. EXPENDITURES. The Council reviewed the June and July 2017 Warrant Register and Cash Disbursement Journal. Councilmember Nielson asked about the classes paid for on the June Cash Disbursement Journal. Mr. Langston stated that this was for classes at the pool. On the July journal, Councilmember Nielson asked about the repayment to Mayor Ogden for $645.00. Mr. Langston stated that this was for t-shirts to be sold at the visitor’s center. Mr. Langston reported that we have spent approximately $25,000 to $26,000 on the visitor’s center. Mr. Creamer suggested that we do a full recap of all the expenses for the visitor’s center at the next meeting.
Councilmember Nielson asked if we knew how many people have been to the visitor’s center. Mayor Ogden stated that between 700 to 800 people. Councilmember Barnett asked how many of those people who were Richfield residents. Mayor Ogden stated that there were probably 125 of those who were residents. Mayor Ogden stated that he could give the Council a list of all of the people who have stopped at the visitor’s center.
Councilmember Christensen asked if the Dolphin Swim Team was just a pass-through expense. Mr. Langston stated that we are in charge of that program and we make money on this program. Councilmember Nielson reported that she has heard a lot of nice things about Janet and the activities at the pool. Mr. Langston stated that the pool has brought in over $90,000 this year and before it was $60,000. He also stated that we have probably spent more by the same token because of additional lifeguarding, etc., but at least the usage is up which is what we are going for.
Councilmember Arrington asked about the expense to Hoochycoo, LLC for 1,250. This was the company that we booked the band through for the 4th of July.
Motion: Approve the Warrant Register and Cash Disbursement Journal for June and July 2018, Action: Approved, Moved by Connie Nielson, Seconded by Richard Barnett. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson.
7. CIVIL AIR PATROL LEASE DISCUSSED. Adam Robinson was present to discuss an airport lease with the Civil Air Patrol. The car show at the Airport for Trail Days was successful. They had 20 more cars than we had last year. As for the Civil Air Patrol, the last document they had signed was 1971 or 1980. They are asking for a new lease, we do not charge them. Councilmember Christensen asked how many kids there are in the CAP. Mr. Robinson stated that there are 20 kids and 11 to 13 kids attend every week. Mr. Creamer said that they have been good to help with whatever we had asked. They have been real service oriented.
They do not have any paper trail for the rental of the land on which the Civil Air Patrol hanger sits. The last 2 leases have been done for 20 years and he suggested that we do the same with the Civil Air Patrol. Mr. Creamer suggested that we given a 20-year lease for new hangers and continue with a 10-year lease for the existing hangers.
Councilmember Burrows asked what they would do with the hanger if the Civil Air Patrol was no longer active. Mr. Robinson stated that where they are a government agency and owned by the Air Force they would not sell it or abandon it.
Mr. Robinson has been approached by someone who would like to put a coffee/cold sandwich shop in the old airport building. He asked the Council what their opinion would be. It would probably be the same people that are there each day and he did not know if it would draw any more.
Councilmember Nielson asked if there had been anything done on the City’s airport property that we were supposed to get back. This has been ongoing for 5 years now and it needs to be taken care of. The home is owned by an individual, but the City owns the property.
Mr. Robinson pointed out that it was a modular home, but it is not anymore. He felt that moving the home would not be possible. Councilmember Nielson stated that they keep adding things and it is getting so that it is going to be impossible to get it off the property.
Councilmember Christensen stated that if we do not have a use for the property at this time, it would just become a weed patch. We ought to charge for the use of the property and a water/sewer bill.
As for leasing the old airport building, Mr. Robinson stated that it would help him keep people from parking on the ramp. Mr. Creamer asked if there was a proposal for what they would consider paying for rent. They would keep the building up and keep it clean. Right now, the Civil Air Patrol is using it to change their clothes and they have been cleaning it for their use. Mayor Ogden stated that whatever we do, we want to maintain tight control and that maybe this should be done on a conditional lease for 6 month. At that point we could reevaluate how it is going and if it is something we should continue. We want to have a non-compete clause, so they cannot sell anything related to aviation. It would only be a coffee/sandwich shop.
Councilmember Nielson asked if this is something that is needed or is it better not to do it at all. Mr. Creamer stated that this really would be a clubhouse because he does not see people driving out there to get a cup of coffee. It was also discussed that the individual leasing the building would have to police the parking and the parking could not be out on the ramp. So he is trying to move parking to the other side of the fence and he felt that this would help.
Councilmember Nielson wondered if it would be good to get rid of this all together. Councilmember Burrows wondered if there was a way to separate the power, but Mr. Robinson stated that it would not be worth it. Mr. Creamer suggested making the cost of utilities part of the rent. Mr. Robinson would like to try it for 6 months and Mayor Ogden asked if he thought $200 a month would be enough. Mr. Robinson thought that would be fair.
Councilmember Christensen thought that we should only charge $100 per month. Councilmember Nielson felt that we need to be able to pay for the heat and the lights and she did not think that $200 a month would cover that cost. She does not think that this is necessarily good for the airport. It’s just a hangout for the guys. Councilmember Christensen does not think this is a negative thing. Councilmember Nielson does not see this as a negative thing; she just does not think that the City ought to be paying for it.
Mr. Robinson stated that he would do some research and see what we paid for heating and air conditioning before we come to a rental amount. Mayor Ogden stated that the lease needs to cover our costs.
Mr. Creamer stated that if we do a 6-month lease, we need to be sure that we give them enough notice if we decide to cancel the lease because we do not know how much they are going to invest. If they are going to want to clean it up and fix it up to actually have it be an operating business; he is not sure that they would want to do that without at least a little longer than a 6-month lease.
Mr. Robinson will talk to Mr. Childers and let him know that the City is thinking about a 6-month trial. Mr. Creamer stated that rather than making it a 6-month trial, let us just make it that either side could cancel with a 30-day notice.
The Council determined to have Mr. Robinson pursue this and see what we come up with.
8. BID FOR 1300 SOUTH PROJECT AWARDED. Carson DeMille was present to discuss the bid tabulation for the 1300 South project. He reported that Rasmussen Excavating was the low bidder with a bid of $564,295.95; Staker Parsons was second with a bid of $581,857.50 and Harward and Rees was third with a bid of $632,597. The bid from Rasmussen Excavating falls within the budget amount that we have for the project. The total funding package was $745,000 with $595,000 from CIB, $350,000 of which is grant, and the County is putting in $125,000 and UDOT is contributing $25,000 for the work within their right of way and they are paying for the light which is independent of this project.
Mr. DeMille stated that there would be $30,000 in contingency left after property purchases and engineering.
Councilmember Barnett asked when the project would begin. Mr. DeMille stated that Rasmussen wanted to start next week, but we still have something we are working on. Mr. Creamer stated that we need to get the loan closed with CIB and we are still waiting on a couple of quitclaim deeds from property owners.
Councilmember Burrows asked what the time frame of the project was. Mr. DeMille stated that it was a 65 calendar day contract, but we put in the specs a provision that we want them to focus on 1300 South College Avenue first with the allowance to stop time and finish 800 South in the spring. Depending on the loan closing and if there are any issues with right-of-ways, we may reverse that and do some earth work on 800 South because we cannot touch 1300 South unless we are completely committed to it. They think they can get both done this fall.
Mr. Creamer told the Council that if they were willing to make a motion to award the bid, to also authorize Mayor Ogden to issue the notice to proceed with the other items are complete without coming back for another Council action.
Motion: Award bid to Rasmussen Excavating with a bid of $564,295.95 for the 1300 South project and authorize Mayor Ogden to issue a notice to proceed when the other items are complete, Action: Approved, Moved by Bryan Burrows, Seconded by Kathy Christensen. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson.
9. OTHER BUSINESS. Councilmember Barnett reported on the League board meeting. There is going to be a statewide ballot issue and the League wants to be sure that we understand this because it will provide 30% more money for roads to be fixed.
Affordable housing was also discussed and the League has contracted with some research group researching the public’s appetite is for affordable housing.
The League discussed its position on the medical marijuana debate. They are taking a stand regarding local control of zoning and the land use issues that this is creating.
Councilmember Nielson has been spending a lot of time at the parks lately. The Lion’s Park has bugs or is not getting enough water by the playground. She thinks that would be a great place for the outdoor poor.
Before we rush in to doing the new park, Councilmember Nielson thinks that we really need to think about it and discuss it; not just with the public, but among us as well. She knows the public has a lot of ideas for the use of that park. She thinks we need to listen to them and not rush to do something before really looking at it.
Mr. Creamer reported on Trail Days. He felt that it went very well and did not know how it could have gone better considering it was the first year. We had the largest number of teams for the Fishlake Relay (29 teams). We had 99 bicycle riders, 70 did the 55 miler and the others did the 30 miler and the 100 miler. We were worried about the motorcycle poker because we only had 2 pre-registered, but we ended up with 29 bikes show up that morning. The golf tournament was small this year, but it was sandwiched in between Redmond Clay’s big tournament on Friday and the Veteran’s Honor Flight tournament being held tomorrow. The airport fly in and car show was a success. At the park, we fed and entertained people for 2 full days. We had constant crowds there; better in the evening. The food vendors did very well. There were 14 ATVs on Friday’s ride and on Saturday was all side-by-sides and they fed 50 people for this ride.
Councilmember Burrows asked about the student housing that Snow College is going to be build. Mr. Creamer stated that they are going to build the housing to the south of the parking lot which is almost behind the middle school. They have a RFP now to find a partner to build the buildings and they hope to have them in place next year. Councilmember Christensen asked if the apartments north of the College are all rented. Mr. Creamer stated that they are privately owned and 3 out of the 4 buildings only rent apartments by the apartment. One of the buildings offers student contracts, renting by the bed. The College is working with some of those owners to see if they would agree to provide college housing and meet college standards. The RFP will be a public/private partnership. They will be building it on college property and the college will actually guarantee the investor a certain amount of occupancy and Mr. Creamer said that if was a contract where after 40 years the College will own the buildings.
Councilmember Burrows stated that Rocky Mountain Power has used the City’s sucker trailer a couple of times and they have paid the City for the use of that equipment. Mr. Creamer felt that if the crew and work around their work schedule to accommodate it, he does not see a problem with that. Councilmember Burrows felt that it would be okay because it is not like they are using it all of the time and sometimes equipment setting is worse than it being used. He want to make sure that it was okay with the Council.
The Council discussed a letter received from Esther Rex. Councilmember Nielson stated that it would not matter what answer the Council gave, it would make any difference. Councilmember Barnett felt that if we are going to respond, it should come from the City Attorney.
10. MEETING ADJOURNED. At 9:12 p.m., meeting adjourned. Motion: Adjourn, Action: Approved, Moved by Kathy Christensen, Seconded by Connie Nielson. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5). Yea: Kevin Arrington, Bryan Burrows, Richard Barnett, Kathy Christensen, Connie Nielson.
PASSED and APPROVED this 11 day of September, 2018.