THE STATE OF UTAH
COUNTY OF SEVIER
CITY OF RICHFIELDAt the City Council
In and For Said City
July 14, 2020 Minutes of the Richfield City Council meeting held on Tuesday, July 14, 2020
at 4:30 p.m. in the Council Chambers of the Richfield City office building located at 75 East Center, Richfield, Utah. Mayor David C. Ogden presiding.
1. OPENING REMARKS
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. MINUTES APPROVED
5. EXPENDITURES APPROVED
6. PLANNING COMMISSION REPORT TABLED
7. RFP FOR REINVESTMENT AGENCY AWARDED
8. PLAN FOR SIDEWALK TRIP HAZARDS APPROVED
9. BALLFIELD USAGE AGREEMENT
10. OTHER BUSINESS
11. MEETING ADJOURNED
1. OPENING REMARKS were offered by Councilmember Burrows.
2. PLEDGE OF ALLEGIANCE was led by Councilmember Christensen.
3. ROLL CALL. Present: Bryan Burrows, Kathy Christensen, Todd Gleave, Mayor David Ogden, Tyson Hansen, Michele Jolley. Excused: Kip Hansen, Connie Nielson.
4. MINUTES APPROVED. The Council reviewed the minutes of the meeting held on April 28, 2020. Motion: Approve the minutes of the meeting held April 28, 2020, Action: Approved, Moved by Kathy Christensen, Seconded by Todd Gleave. Vote: Motion carried by unanimous roll call vote (summary: Yea = 3). Yea: Bryan Burrows, Kathy Christensen, Todd Gleave. Excused: Kip Hansen, Connie Nielson.
5. EXPENDITURES. The Council reviewed the warrants and cash disbursements for May 2020. There were questions about a payment to In the Green for parking lot sweeping. Councilmember Christensen thought we swept our parking lots. It was for sweeping the streets at the cemetery before Memorial Day. The Council was concerned that we are paying someone to sweep when we have our street sweeper. Mr. Mogan explained that when we got our new sweeper it malfunctioned and had to go to Salina to be fixed, so we were not able to sweep the cemetery. Councilmember Christensen also asked about a motor that we spent $8,000 on. She wondered if there was not someone local that sold this kind of a pump. Mr. Mogan stated that Rose Pumps from Fillmore takes care of our pumps at the spring and the well. This bill included a brand-new motor and a rebuilt motor. They service all of our wells. Councilmember Burrows asked about the payment to the Department of Safety Trust Fund. Chief Lloyd stated that when an officer in the State dies, the City is required to pay into the trust fund for the surviving spouse. Councilmember Burrows asked about $7,211 that was spent for unknown to MG Trust. The City staff will look into this and report back. Councilmember Burrows asked about the credit card charge for $4,799 and $1,800. Michelle Olsen stated that $3,000 of the $4,799 was for the new book drop that was just installed. Motion: Approval of the warrants and cash disbursements for May 2020, Action: Approved, Moved by Bryan Burrows, Seconded by Kathy Christensen.
6. PLANNING COMMISSION REPORT TABLED. There was not anyone to report on the Planning Commission meeting because our building inspector, Rick Robinson had a heart attack and was unable to be here.
7. RFP FOR REINVESTMENT AGENCY AWARDED. The council reviewed the RFPs that were submitted to help the City create a Reinvestment Agency. Malcolm Nash indicated that based upon the meeting previously held with the Council and under Michele Jolley’s direction an RFP was sent out to five firms, three of which submitted responses. One was Zions Bank partnered with Smith Hartvigsen, the second was RS Contract Management and the third was Lewis, Young, Robertson & Burningham.
Mr. Nash, Ms. Jolley, and Mr. Hansen met this afternoon to discuss the RFPs and are now recommending that the Council accept the proposal submitted by Lewis, Young, Robertson, and Burningham. The reason this proposal is being recommended is that they were providing more services, even though they were the higher bid.
Mr. Nash indicated that if this moves forward and a redevelopment agency is created and tax increment starts to generate from this project; part of those tax increment revenues could be brought to the City to cover these costs. One thing Mr. Nash was pleased to see is that they would look at the situation and then provide alternates for the City to consider financing the infrastructure improvements in that area. There are a couple of ways to finance the infrastructure and Lewis and Young will analyze those ways and then come to a recommendation to the City Council.
Mayor Ogden thinks this would be a great thing for our City and something that would benefit us and a lot of businesses. Mayor Ogden had asked Mr. Nash earlier what the City’s biggest challenge would be. Mr. Nash stated that the biggest challenge is getting participation from the other taxing entities like the School District and the County. It is a matter of convincing them to participate by diverting some of the new property tax revenues to help put this infrastructure in place. This type of thing has been done in the past and it was successful. We are fortunate here that the County Commissioner and the School Board have participated twice before, so the discussions to explain the philosophical reasons for doing something like this have been held. They support the idea of this. That would help us with the details of a project acre and getting everyone to participate.
Motion: Approve the award of an RFP to Lewis, Young, Robertson & Burningham to help the City create a Reinvestment Agency, Action: Approved, Moved by Bryan Burrows, Seconded by Kathy Christensen. Vote: Motion carried by unanimous roll call vote (summary: Yea =3). Yea: Bryan Burrows, Kathy Christensen, Todd Gleave. Excused: Kip Hansen, Connie Nielson.
8. PLAN FOR SIDEWALK TRIP HAZARDS APPROVED. Keith Mogan reviewed the history behind this plan. Matt Creamer started a process with Precision Concrete Cutting looking at some of our trip hazards on our sidewalks. The area they looked at was not the right area, so we asked them to look at 400 North to 100 South and 100 East to 100 West, which is the downtown area and included the City park. There are around 232 trip hazards that have been identified in the downtown Main Street area. Mr. Mogan recommended that the Council consider fixing all of the trip hazards that are 1 inch and above. The estimate to do this is approximately $18,000. What we have had done so far does not meet ADA specifications, so we will have to fix those areas.Mr. Mogan suggested we start planning and look at the hazards in the downtown area first. Their bid also includes dust abatement, clean up, and waste removal.Mayor Ogden does not know what our exposure is when people trip on the sidewalk and this does not mean that we will not have people trip. He believed that the City should start some kind of program to show that the City is trying to take care of some of the worst ones. Motion: Approve the remediation of the trip hazards that are 1-inch or higher at a cost of $18,798.13, Action: Approved, Moved by Kathy Christensen, Seconded by Todd Gleave. Vote: Motion carried by unanimous roll call vote (summary: Yea = 3). Yea: Bryan Burrows, Kathy Christensen, Todd Gleave. Excused: Kip Hansen, Connie Nielson.
9. FIELD AND PARK USAGE AGREEMENT. Sherrie Christensen was unable to come tonight to discuss the Field Usage Agreement, but she is not able to come tonight. Councilmember Burrows did not see any problems with the agreement. Councilmember Christensen did have a problem with the alcohol because you can have alcohol at the golf course, so why can’t you have it at the ballpark. The other problem she has is that people cannot play ball on Sunday or after 6:00 p.m. on Monday. The golf course is open at those times. Motion: Table the Field and Park Usage agreement until next council meeting, Action: Tabled, Moved by Kathy Christensen, Seconded by Bryan Burrows.
10. OTHER BUSINESS. Mayor Ogden thought that it was so good that we had a Fourth of July celebration. He thanked Chief Lloyd and his department for all of the work and effort. The unsolicited standing ovation and applause at the end of the parade were worth the whole thing. It was great to show our love for our first responders and all they do for us. The celebration went great. He had several people tell him the fireworks display was as good as they have seen. Everything went off well. We did not have too many fires and he was very well aware that our fire department is still responding silently to the fires. We need to realize that those guys have got lots of activity going on and we need to encourage our citizens to be very careful with fire and shooting guns.
A portion of the damage to the fire station is covered under our insurance policy. We will be getting a check from the insurance company.Mayor Ogden thanked Councilmember Gleave, who also serves as the President of the local OHV club, for helping to organize the trip to take Channel 4 and the At Your Leisure group up on the mountain above Richfield to talk about all the things you can do here in our community. Representative Albrecht was there and Councilmember Gleave spoke on TV, as did Mayor Ogden, and we think we will get good results from that. Mayor Ogden was at Jorgensens today and they told him not to advertise our bike trails anymore because they are so busy, you cannot get on them.
11. MEETING ADJOURNED. At 7:39 p.m., Motion: Adjourn, Action: Adjourned, Moved by Kathy Christensen, Seconded by Todd Gleave. Vote: Motion carried by unanimous roll call vote (summary: Yea = 3). Yea: Bryan Burrows, Kathy Christensen, Todd Gleave. Excused: Kip Hansen, Connie Nielson.
PASSED and APPROVED this 22 day of September 2020.