06.13.23 Council Minutes

THE STATE OF UTAH
COUNTY OF SEVIER
CITY OF RICHFIELD
At the City Council
In and For Said City
June 13, 2023

Minutes of the Richfield City Council meeting held on Tuesday, June 13, 2023,
At 7:00 pm in the Council Chambers of the Richfield City office building located at 75 East Center, Richfield, Utah. Mayor Bryan L. Burrows presiding.

  1. OPENING REMARKS
  2. PLEDGE OF ALLEGIANCE
  3. ROLL CALL
  4. OATH OF OFFICE
  5. APPOINTMENTS
  6. MINUTES
  7. EXPENDITURES
  8. PUBLIC HEARING – TENTATIVE BUDGET
  9. Dog issue not discussed
  10. ORDINANCE 2023-10 – REZONE 1130 SOUTH COVE VIEW RD
  11. LOT SPLIT FOR BLUE INVESTING GROUP APPROVED
  12. LOT LINE ADJUSTMENT FOR THE R&R SUBDIVISION APPROVED
  13. BID AWARDED FOR THE BUSINESS PARK PROJECT
  14. RIGHT-OF-WAY WORK FOR THE BIKE PATH TO MOVE FORWARD
  15. AIRPORT GROUND LEASE AGREEMENT APPROVED
  16. BID AWARDED FOR AN AIRPORT TAXI LANE
  17. ANNEXATION RESOLUTION 2023-5 APPROVED
  18. BUDGET FOR FISCAL YEAR 2023-2024 DISCUSSED
  19. ARCHERY RANGE DISCUSSED
  20. OTHER BUSINESS
  21. EXECUTIVE SESSION
  22. RECONVENE & ADJOURN
  23. OPENING REMARKS were offered by Councilmember Street.
  24. PLEDGE OF ALLEGIANCE was led by Councilmember Gardner.
  25. ROLL CALL. Present: Bryan Burrows, Brayden Gardner, Elaine Street, Tanner Thompson, Michele Jolley, Tyson Hansen. Excused: Kip Hansen, Kendrick Thomas.
  26. OATH OF OFFICE. Erin Thompson introduced the Youth City Council Mayor for 2023/24, Shelby Sorensen. Ms. Sorensen introduced the Youth City Council. Liesel Steel, Kianna Byers, Hadley Terry, Carter Chappell, Peyton Byars, Lila Moriarty, Elizabeth Call, Chole Jones
  27. APPOINTMENTS. Dave Anderson as zoning administrator. Wayne Cowley pc Motion: Appoint David Anderson as Zoning Administrator and Wayne Cowley to serve on the Planning Commission to fill the unexpired term of Kendrick Thomas, Action: Approved, Moved by Brayden Gardner, Seconded by Tanner Thompson. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Brayden Gardner, Elaine Street, Tanner Thompson. Excused: Kendrick Thomas, Kip Hansen.
  28. MINUTES APPROVED. The Council reviewed April 25, 2023, meeting minutes. Motion: Approve April 25, 2023, meeting minutes, Action: Approved, Moved by Elaine Street, Seconded by Tanner Thompson. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Brayden Gardner, Elaine Street, Tanner Thompson. Excused: Kendrick Thomas, Kip Hansen.
  29. EXPENDITURES APPROVED. The Council reviewed the May 2023 Warrant Register. Motion: Approve the May 2023 Warrant Register, Action: Approved, Moved by Tanner Thompson, Seconded by Brayden Gardner. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Brayden Gardner, Elaine Street, Tanner Thompson. Excused: Kendrick Thomas, Kip Hansen.
  30. PUBLIC HEARING – TENTATIVE BUDGET. Mayor Burrows opened a public hearing at 7:04 pm to receive comments on the tentative fiscal year 2023-2024 budget. Hearing no comments, Mayor Burrows closed the hearing at 7:05 pm.
  31. Melinda Greenwood was ill and unable to attend the meeting to discuss the issues with dogs and hobby kennels in her neighborhood.
  32. ORDINANCE 2023-10 – REZONE 1130 SOUTH COVE VIEW RD. The Council reviewed an ordinance to rezone the property at 1180 South Cove View Road from RM-11 (multi-family residential) to RM-24 (high-density multi-family residential). Motion: Adopt Ordinance 2023-10 rezoning the property at 1180 South Cove View Road from RM-11 (multi-family residential) to RM-24 (high-density multi-family residential), Action: Approved, Moved by Brayden Gardner, Seconded by Elaine Street. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Brayden Gardner, Elaine Street, Tanner Thompson. Excused: Kendrick Thomas, Kip Hansen.
  33. LOT SPLIT FOR BLUE INVESTING GROUP APPROVED. Ryan Savage and Brad Garfield were present to discuss the lot split. Mr. Savage noted that the property needed to meet the zoning for the existing structure shown on the plat. They do not have a plan for the remaining property. Mr. Savage said that may they would build a duplex or a triplex. It would not be possible to get much more in there than that, but it will clean up a weed patch. Mr. Garfield indicated that he has a potential sale for the back part of the property. Motion: Approve a lot split for Blue Investing Group, Action: Approved, Moved by Elaine Street, Seconded by Brayden Gardner. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Brayden Gardner, Elaine Street, Tanner Thompson. Excused: Kendrick Thomas, Kip Hansen.
  34. LOT LINE ADJUSTMENT FOR THE R&R SUBDIVISION APPROVED. The Council reviewed a plat showing a lot line adjustment for the R&R Subdivision. The plat shows that the lot lines for Lot 4 shift slightly to the north. Motion: Approve lot line adjustment for the R&R Subdivision, Action: Approved, Moved by Brayden Gardner, Seconded by Tanner Thompson. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Brayden Gardner, Elaine Street, Tanner Thompson. Excused: Kendrick Thomas, Kip Hansen.
  35. BID AWARDED FOR THE BUSINESS PARK PROJECT. Mr. Farmer discussed the four bids that we received for this project. Staker Parsons, Sunroc, Harward & Rees, and Rasmussen Excavation. Rasmussen came in with the low bid at $2.274 million, with Staker Parsons $60,000 higher. That is a little less than the estimate of $2.497 million. The plan is to start in July with a completion date of November 15 for the whole project. Motion: Award the bid to Rasmussen Excavation with a bid of $2.274 million, Action: Approved, Moved by Tanner Thompson, Seconded by Elaine Street. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Brayden Gardner, Elaine Street, Tanner Thompson. Excused: Kendrick Thomas, Kip Hansen.
  36. RIGHT-OF-WAY WORK FOR THE BIKE PATH TO MOVE FORWARD. Mr. Farmer explained that when this was last discussed, the Council had asked him to find out what right of way was needed and then come back and let the Council know before they proceeded. He noted that we need to start working with the private property owners. He began with KFC, noting that he questions whether we should widen this out or tie it in and leave it at 6 feet. He had originally anticipated widening that out 2 feet so that it would be an 8-foot path, but constructing that is going to be an issue because there will only be a 2-foot strip of concrete that was not poured with the original 6 feet of concrete that are there. That means we will have to rip it out, which he does not want to do because it is new concrete. He does not think that it will make a lot of difference. Some utilities are there, so if we widen it, it would be budding next to the light pole. That is a concern of people catching their handlebar on that light pole.

The property owned by MKG Hospitality probably has the biggest effect on the whole project. We would keep the road wide most of the way along their property as you head north. Then we would jog it to tie into the existing sidewalk further north. A fence runs along the Hatch property, so we would jog the road so it would match up with that sidewalk. If we jog it, we would not have to acquire any right of way from the MKG, but we would need a permanent easement. They would get a curb, gutter, and sidewalk in front of their property.

There are .002 acres that we need an easement across on the Gerland property, and on the Abraham property, we need .048 acres of an easement. Mayor Burrows spoke with Chad Lloyd from the School District today. The school district has suggested the need to widen the road to allow for a turn lane so that a turn lane will be installed if they build a school on that property. Mr. Farmers stated that we would widen the road along their property’s frontage. The school district will need to give the City about 15 feet of its property. Mr. Lloyd suggested they would give the right of way if the City would put in the road, so that will be a later discussion we will need to have. Mayor Burrows asked how that would affect the drainage ditch. We may have to move that as well.

Mr. Farmer spoke with the right of way person for UDOT today and said that many of these projects are taking up to a year for the right of way process through UDOT. He would highly recommend that we get this done now rather than waiting. He is going to extend the easement further to make sure that we are in the clear. Once you hit the right-of-way process, you have to go through it. It is not an option. The hope is that by doing this, we would not have to touch the right-of-way process in design.

At the last meeting, Mr. Farmer said the cost of doing the right-of-way work would be about $6,000. They are at $5,000 now, and he would ask the Council to set an additional budget of $4,000 because he does not know if the property owners will be difficult. Motion: Approve moving forward with Jones and DeMille doing the right-of-way work for the bike path project with another $4,000 allotted to complete this work, Action: Approved, Moved by Elaine Street, Seconded by Brayden Gardner. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Brayden Gardner, Elaine Street, Tanner Thompson. Excused: Kendrick Thomas, Kip Hansen.

  1. AIRPORT GROUND LEASE AGREEMENT APPROVED. The Council reviewed a Ground Lease Agreement for Chad Cook and Mitch Dickinson to construct a hanger on the Airport’s northwest side. Motion: Approve an Airport Ground Lease Agreement with Chad Cook and Mitch Dickinson, Action: Approved, Moved by Tanner Thompson, Seconded by Brayden Gardner. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Brayden Gardner, Elaine Street, Tanner Thompson. Excused: Kendrick Thomas, Kip Hansen.
  2. BID AWARDED FOR AN AIRPORT TAXI LANE. The Council reviewed two bids for installing a taxi lane on the east side of the Airport. One bid from Rasmussen Excavation was $55,670, and the other from Hales Sand and Gravel was $64,200. Motion: Approve the bid from Rasmussen Excavation to complete the taxi lane at the Airport, Action: Approved, Moved by Brayden Gardner, Seconded by Elaine Street. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Brayden Gardner, Elaine Street, Tanner Thompson. Excused: Kendrick Thomas, Kip Hansen.
  3. ANNEXATION RESOLUTION 2023-5 APPROVED. The Council reviewed a resolution to accept the annexation petition filed by Mandy and Brock Hansen. It was noted that the Ivies, who own the property to the west of this property, wanted the Hansens to know that they could not use the private lane to access their property. They will have access from 2630 South. Motion: Adopt Resolution 2023-5 accepting the annexation petition filed by Brock and Mandy Hansen for property located at approximately 2630 South 325 West, Action: Approved, Moved by Brayden Gardner, Seconded by Tanner Thompson. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Brayden Gardner, Elaine Street, Tanner Thompson. Excused: Kendrick Thomas, Kip Hansen.
  4. TENTATIVE BUDGET FOR FISCAL YEAR 2023-2024 AND TAX ADJUSTMENT APPROVED. Mr. Hansen discussed the changes that were made at the last meeting. He stated that we were able to move the funds from the fund balance to meet our match requirements for projects in the upcoming fiscal year. The Council reviewed the amount or real estimated value within the city limits for the year we are in now. The current tax rate is .001673. Our tax value went up significantly. We can only collect the same amount of money next year that we collected this year if we do nothing. Our rate will drop to .001386. If we wanted to increase the revenue by $100,000, the property tax rate would be .001508, which is still below the current rate. If we wanted to collect $200,000, the tax rate would be .001630, and if we wanted to increase the amount to $300,000, the rate would be .001752. A home valued at $416,131 would pay an additional $17.97 annually. Motion: Approve the changes to the tentative budget and move forward with truth in taxation, Action: Approved, Moved by Elaine Street, Seconded by Tanner Thompson. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Brayden Gardner, Elaine Street, Tanner Thompson. Excused: Kendrick Thomas, Kip Hansen.

Mr. Hansen noted that we talked about the water and sewer funds and how they are not as healthy as they should be. He showed the Council a chart showing the water revenue collected for this year and three years prior. Our revenue in these funds is not keeping up with our expenses. We do need to increase the water and sewer rates. He gave the Council some projections based on increased base rates. Raising the monthly base rate on water by $1.50 would generate at least $51,000 more. That would probably be the minimum that we could get away with.

The sewer rate would need to increase by $2, generating at least $65,000 more annually. Plus, we have another built-in increase of $1 going into effect on January 1, 2024.

Councilmember Thompson asked which fund would have the greatest need. Mr. Hansen said the sewer. We did not bring in enough money to cover our operating expenses. Councilmember Gardner asked if this would cover the shortfall. Mr. Hansen said that we could still be short. He felt he would have a better idea for the first meeting in July.

  1. ARCHERY RANGE DISCUSSED. Councilmember Gardner discussed the archery range. In 2011, Nathan Woolsey constructed the range for an Eagle Scout project. In 2018, the range was pretty much redone by Jorgensens and some other sportsmen. They took what Nathan had done, removed the old, and brought in all new targets. There are 16 shooting lanes with 2 or 3 targets at the bottom. It is a 1.1-mile walk. The targets are in relatively good shape with a lifespan of 6 years on the target, and he thought they were at year six right now. They have been wrapping the targets every year with plastic bags. Jorgensens has funded all of it.

As for maintenance funding, he suggested replacing a target every year or two targets every year. They are about $1,000 a target, so if we want to keep this going, that would be an idea. If they continue to be maintained like they are, there are probably another 5 to 7 years on the targets. Just counting the holes in the targets, you can see that it gets used more than we think.
The Division of Wildlife approved the cleanup of it in conjunction with the rifle range, so we will have some dedicated hunters clean up the garbage. The course is marked with some orange and green stakes with caps. Councilmember Gardner stated that if there were anything that should be done now, it would be to buy new caps and spray paint them so that you can identify where to walk. The sign of the course is the wrong course, so we could have someone create a new sign and possibly do a QR code. If there were a way to do an app, that would be cool.

The Council would like to spend $2,000 a year on maintaining the archery course.

  1. CHANGES TO THE CITY’S DENTAL REIMBURSEMENT PLAN APPROVED. The Council considered a proposal to increase the dental reimbursement plan from $1,000 per person with a $3,000 max per family; to $1,500 per person and $4,500 per family. The reimbursement amount for orthodontics would remain at $2,000 maximum per person. It was mentioned that this program had not had an increase since it was put in place. Motion: Approve an increase to the dental reimbursement program to $1,500 per person and $4,500 per family per year, Action: Approved, Moved by Tanner Thompson, Seconded by Elaine Street. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Brayden Gardner, Elaine Street, Tanner Thompson. Excused: Kendrick Thomas, Kip Hansen.
  2. OTHER BUSINESS. Councilmember Thompson asked what was happening with the Ville 647. The Planning Commission Chair could not come and report, but the architect and engineer for Mr. Warburton attended the meeting to discuss plans to rebuild the Ville 647. They are considering building 36 units; they plan half to be income based, and the rest will not. They will have one-bedroom and two-bedroom units.

Councilmember Street reported that people have asked that the City put a stop sign on the corner of 100 West and 500 North. Chief Lloyd will look at this. Councilmember Thompson has heard the same complaint about Center Street.

Mayor Burrows reported that he was on the west mountain over the weekend and noticed many people camping there. He thinks it is cleaner there than it has been with less trash.

He talked with Carson DeMille about the City property at the bottom of the hill where the old water tank was. There is a lot of illegal dumping on that property, and he wondered if we were to clean that up and allow some camping. If we make it a little more accessible and encourage camping, that might stop the illegal dumping there. Mr. DeMille suggested putting a donation box there, thinking it would raise a little money too. People are camping in there now anyway. Mayor Burrows thought that If we had it lined out a little bit and blocked the road behind the hill, it would eliminate some of the problems there.

  1. EXECUTIVE SESSION. At 8:50 pm, Motion: Adjourn to convene an executive session to discuss the purchase of property, Action: Adjourned, Moved by Brayden Gardner, Seconded by Tanner Thompson. Moved by Tanner Thompson, Seconded by Brayden Gardner. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Brayden Gardner, Elaine Street, Tanner Thompson. Excused: Kendrick Thomas, Kip Hansen.
  2. RECONVENE & ADJOURN. At 9:08 pm, Motion: reconvene and adjourn, Action: Reconvened and adjourned. Moved by Brayden Gardner, Seconded by Tanner Thompson. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Brayden Gardner, Elaine Street, Tanner Thompson. Excused: Kendrick Thomas, Kip Hansen.

PASSED and APPROVED this 27th day of June 2023.

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                            Recorder