03.10.20 Council Minutes

At the City Council
In and For Said City
March10, 2020
Minutes of the Richfield City Council meeting held on Tuesday, March 10, 2020
at 7:00 p.m. in the Council Chambers of the Richfield City office building located at 75 East Center, Richfield, Utah. Mayor Pro-tem Bryan Burrows presiding.
1. OPENING REMARKS were offered by Councilmember Hansen.
2. PLEDGE OF ALLEGIANCE was led by Councilmember Christensen.
3. ROLL CALL. Councilmembers Kathy Christensen, Todd Gleave, Kip Hansen, Connie Nielson, Bryan Burrows, Michele Jolley. Excused: Mayor Dave Ogden, Mike Langston
4. MINUTES APPROVED. The Council approved the minutes of the meeting held on February 11, 2020. Motion: Approve the minutes of the meeting held on February 11, 2020. Action: Approved. Moved by Kip Hansen, Seconded by Kathy Christensen. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5).
5. UPCOMING EVENTS SPONSORED BY HEALTH DEPARTMENT. Valyn Leavitt of the Health Department was present to discuss a program they feel would help get kids out on the bike trails. They would like to get the City involved to help them promote this event and they would like to give a bike away to the winner. They would like kids and adults to log their time for walking or riding their bikes on the bike path at least 4 times a week for 30 minutes a time.
Councilmember Burrows suggested that the Health Department include their helmet campaign at the same time. Ms. Leavitt indicated they were looking at Saturday, April 18 for the kickoff and it would run until May 8.
Councilmember Hansen wondered about having the top winners go into a drawing for the bike. He thought it would be more equitable that way.
Ms. Leavitt noted that if the Council has any signs that they would like to see along the path. Councilmember Burrows suggested the sign could say to be courteous of other users.
6. PUBLIC HEARING ON SIGN ORDINANCE. Nathan Young, the owner of Subway up by the freeway is trying to get a sign up by the store so that people can find them. It would be a sign comparable to Arby’s in height. Mayor Pro-tem Burrows asked if this applies to all signs. It only applies to the signs along the freeway. Mayor Pro-tem Burrows opened the hearing at 7:12 p.m. Nathan Young was present and stated that they have been trying to get a sign that is freeway height installed. The square footage of their sign will be 144 square feet and the ordinance does not allow more than square100 feet.
They have been to the Planning Commission twice. The first time the Planning Commission wanted to know what sizes the other signs in the area are and they are up to 400 square feet. In the process, the ordinance has to be amended to allow a larger sign.
Mindy Young stated that the signs will still be approved on a case-by-case basis, but if the sign is within 1,250 feet of the freeway that it can be larger than 100 feet.
Councilmember Nielson asked where the sign will be located. Ms. Young indicated that it will be on the property where the existing sign is, but it will be as high as the Arby’s sign.
They have been waiting for a month to install this sign. They are not asking for anything different than what is already out there.
The ordinance will be adopted at the next meeting to change the square footage requirement. The hearing closed at 7:18 p.m.
7. PUBLIC HEARING ON ZONE CHANGE. The Council reviewed a request to rezone property identified as tax id #6-65-2 located at 1140 S Cove View Road for commercial shopping (CS) to multi-family (RM-11). They want to rezone and subdivide the build some apartments. Once those complete they are planning to rezone the remainder of the property to commercial shopping (CS) to allow for some office/warehouse spaces. Mayor Pro-tem Burrows opened the hearing at 7:19 p.m.
The developer of the property was present to discuss the rezoning of the property. They will also be subdividing the land and have a portion go back to commercial shopping to allow for some office/warehouse spaces. Because they do not own the property currently, they are unable to subdivide the property. Once they begin construction on the apartments, they will subdivide and rezone the portion of land they want to use for office/warehouse.
Councilmember Nielson asked how many apartments they are planning to build. The developer stated that there will be 30 units total, but the first phase will only be 18. Phase two will include two buildings with 6 units each.
Hearing no further comments, Mayor Pro-tem closed the hearing at 7:23 p.m.
8. PLANNING COMMISSION REPORT. The last two items were also addressed by the Planning Commission at their last meeting. They held the two public hearings and recommended to the Council that the amendment to the sign ordinance be approved and the rezone of the property at 1140 S Cove View Road from commercial shopping to multi-family residential.
9. They also reviewed plans for a car wash that the Council will be addressing tonight.
10. CAR WASH CONDITIONAL USE APPROVED. Scott Hyatt AND John Spendlove were present to discuss the development of a conveyor tunnel car wash to be located at approximately 1200 South 100 West. Councilmember Christensen asked if it would be built on all of the vacant property across from Larsen’s Ace Hardware.
Mr. Spendlove explained that it will be in the middle of that area, so there will be a vacant lot on the north and one on the south.
Mr. Hyatt explained that the conveyor system allows multiple cars to be washed at a time. It is a 20-foot long tunnel that the cars go through at once. It takes about 3 minutes to wash a car from start to finish.
Mr. Spendlove stated that the entrance on the north side of the parcel, a stacking lane for cars to wait so they are not in the street, and a parking area with vacuums.
Councilmember Hansen asked if this would be self-serve. Mr. Hyatt indicated that it would be. There will a couple of employees there, but no one washing.
Mayor Pro-tem Burrows asked about the drainage and Mr. Spendlove stated that it will be retained on sight. They are anticipating some drainage swells on the east and south side. There is some drainage off from Main Street and the Kmart Plaza that drains into a drainage swell that parallels the highway and continues south, so we will maintain that drainage so that it continues the way it does now.
Mayor Pro-tem Burrows asked about the street drainage and the improvements along 100 East. Right now, the proposal is to improve the roadway in front of the carwash. The other part would be improved when that part is developed. That road is supposed to be 60 feet wide and our standard shows a park strip between the sidewalk and the curb. Mr. Hyatt would like to do away with the planter strip. He also noted that this is not a thru street, so why was this designated for a minor collector at 60-foot instead of the 50-foot right of way.
Mayor Pro-tem Burrows would be considered about the parking along the east side of the street. Councilmember Hansen stated that people have the habit of driving thru the gas station so it is used as a thru street even though it is not.
Motion: Approve the conveyor tunnel car wash at approximately 1200 South 100 West, on condition that the width of the street will be looked at, Action: Approved. Moved by Kathy Christensen. Seconded by Kip Hansen. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5).
11. UPGRADE TO THE SEWER LIFT STATIONS & EQUIPMENT APPROVED. Carson DeMille discussed the upgrade to the sewer lift station. They have gone forward with the design of the lift station and have a cost estimate. It still is not complete because Mr. DeMille is waiting for some costs on the electrical. They are hoping the estimate is conservative, but the costs have gone up approximately 30% from the last lift station they did. The pump is smaller and the building is slightly smaller. The big one they did a couple of years ago was 8 feet deep and this one is close to 20 feet deep so there is a lot more concrete on this building than what you would think. There are some additional costs like the 3-phase power and Kent Sorenson gave us a rough estimate of $60,000 to run the power. We have to get a new generator and we have to run a new force main. We also have to redo the grinder system.
If we decide to go forward with construction this year, the pump has to be ordered as soon as possible because there is about a 120 lead time on getting the pump once it is purchased. The station that is there now is working or limping along, but if the development proposed for the business park happens, it will have to be done.
Mr. Mogan noted that we do not have any room for growth out there until this is upgraded.
Mr. DeMille stated the existing station is not even operating based on the initial design. It is like half of what it should be.
Mr. DeMille asked if we want to get the pump ordered or if we want to wait. We also need to decide if we want to move forward with the power and get on their schedule. This is a much larger setup than what is there now.
Mayor Pro-tem Burrows wondered if this was fairly consistent with previous costs. Mr. DeMille stated that the last station cost approximately $450,000. Several items are different, but considering the 3-phase, the forced main, and the grinder, then we are probably in the ballpark.
Motion: Approve the upgrade to the lift station and the ordering of the pumps and needed components needed, Action: Approved. Moved by Kip Hansen. Seconded by Connie Nielson. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5).
12. STUDY ON IMPACT FEES FOR SEWER AND WATER APPROVED. Carson DeMille explained that the water impact fee table is expired and the sewer technically did as well, but they did a sewer facilities plan within 2 years and so the table was extended out a couple more years which worked, but it is not fully accurate. To update the current information to comply with the law and have it hold up in court. They propose to use Cody Deiter to help them do this and the quote from him would be approximately $14,000.00 and what Jones and DeMille would need to do would be done on an hourly basis and that could be anywhere from $10,000 to $20,000. Their part would include an update to the water model and the water capacity. That would bring the City currently on the impact fee studies.
Mr. DeMille stated that the law has changed so much that it would be good to have this gone through more thoroughly.
Motion: Approve the upgrade to the Impact Fee Analysis Study, Action: Approved. Moved by Connie Nielson. Seconded by Kathy Christensen. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5).
13. MATCHING FUNDS FOR BIKE TRAILS DISCUSSED. Carson DeMille has been working with Representative Albrecht and went and presented with him at the Capitol a few weeks ago. Our project did not rank high enough with that board, but Representative Albrecht pulled some strings and was able to get some money through a different avenue. It was through UORG grant which we are currently operating on right now. We can apply for a $100,000 grant and he will make sure that we are guaranteed to get it.
It is contingent on us applying for the grant. The grant requires us to meet the requirement of a match a 50/50 match. Of the match, 25% has to be cash, and the other 25% can be in-kind which is how we did the last grant. That means we have to come up with $50,000 in cash.
Mr. DeMille met with the County has been contacted and they are willing to participate in this project, but they want to see that the City will participate as well. The City has been a great sponsor of this because, not only has the City participated financially, but it has also processed payrolls, hired the crews, and taken care of all the benefits as well.
The application is due at the end of the month and the funds would be spent over two years. We would not have to come up with the full $50,000 now, it could be over the two fiscal years.
The Trails Committee would like to get some environmental permitting over by Glenwood that would not be part of this because they will not fund the NEPA work. He met with the County on this and Malcolm Nash stated that the Commissioners agreed that there is approximately $22,000 to $23,000 in environmental work that needs to be done at the construction site. They will come up with $25,000 for the match and the cost of the environmental work.
Mayor Pro-tem Burrows felt that the City could do the $25,000.
Mr. DeMille stated that this would push us to about a $200,000 project. He needs to go back and redo the estimate because what they originally had was 10 more miles of trails; 5 miles in Glenwood and 5 miles on the West Mountain.
Mr. DeMille was told to include a $25,000 contribution from the City and the Council will approve that at our next meeting.
14. ANNEXATION ORDINANCE 2020-4 ADOPTED. The Council reviewed the annexation ordinance to annex the property owned by 1535 Properties, LLC to be developed by Jones & DeMille. Mayor Protem- Burrows noted that this is for their office expansion. A public hearing was held two weeks ago.
Motion: Adopt Ordinance 2020-4 annexing the property owned by 1535 Properties, LLC, Action: Approved. Moved by Kip Hansen. Seconded by Kathy Christensen. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5).
15. ANNEXATION ORDINANCE 2020-1 READOPTED. This ordinance had already been adopted, but because of some problems with the plat, it was not filed within the 10 days required by the Lieutenant Governor’s office.
Motion: Readopt Ordinance 2020-4 annexing the property owned by Lee Woolsey, Holly Woolsey, and Clark Pearson, Action: Approved. Moved by Kathy Christensen. Seconded by Todd Gleave. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5).
16. OTHER BUSINESS. Councilmember Nielson was concerned about the people living at the old Topsfield Lodge. At one time, it was mentioned that one person was living there; the caretaker. Occasionally, there are several cars there and she thinks we need to have this checked out. Mr. Robinson stated that a family is living there, but there is only one apartment that can be lived in because it is the only one that has heat. No one else is supposed to live there.
The Miss Richfield Tea will be held on April 27. The Miss Richfield Pageant will be held on June 27 this year. They have several girls already signed up who would like to participate. Brooke Burrows will be directing again this year. Penny Knight will also do the staging again and they have a lot of good volunteers to help with production. After this year, Councilmember Nielson would like to pass this on to someone else to be in charge.
The Reaper has been publishing some “Better Days 2020” articles about women in our community, historical, and women who have participated in community service and civic activities. These are women who have something to improve the community. These articles are informative and fun to see. They will be giving a Women of the Year award at Miss Richfield this year. It will be someone who has really helped improve our community. There are quite of few programs coming through the year about women and voting.

Councilmember Christensen noted that Lonnie Baker and a group of women are doing a presentation at the High School on Thursday, March 26. They will be showing the movie, “Iron Jawed Angels” about what women went through 100 years ago getting the right to vote.

The Neighborhood Caucus meetings will be coming up in a few weeks on March 26 which is the date of our next Council meeting. The Council tentatively scheduled the next meeting for Wednesday, March 18 at 7:30 p.m.

The City-wide clean up is earlier this year. The week we chose was based on the number of dumpsters we could have. It will be April 12 – 17 and we will be able to have 4 dumpsters.
The League of Cities and Towns Conference is coming up in April.
Keith Mogan mentioned the sewer line to be installed around 50 West where Ensign Staffing is located. Their sewer supposedly runs to the north and comes out into Main Street. We had a contractor install 150 feet of sewer main and tie Ensign in. The building to the north has never complained before, but when the line got broken into, it was full. It used to serve three buildings and we are assuming that it got broke when the construction of State Bank was done because it used to run under their parking lot. The estimate was right around $10,000 and the City agreed to pay half and the business owners pay half, plus their share to hook on. He felt that the City ought to pay the full cost of putting that main in. The business owners will have to pay $2,250 and the one to the north $2,500 just to hook on. It is not their fault that the line is broken under the parking lot.
Mayor Pro-tem Burrows heard that there is a new plan for a swimming pool. He would like to see what that is before it gets too far out there. The Council would also like to see it and know that we are building a pool. He just wanted to make the Council aware of this.
Mr. Mogan discussed the bridge on 500 East. He reported that the County came and dug out the old footings. It will be in by April 1.
17. MEETING ADJOURNED. At 8:28 p.m., Motion: Adjourn, Action: Adjourned. Moved by Kathy Christensen. Seconded by Connie Nielson. Vote: Motion carried by unanimous roll call vote (summary: Yea = 5).
PASSED and APPROVED this 12 day of January 2021.