01.26.21 Council Minutes

THE STATE OF UTAH
COUNTY OF SEVIER
CITY OF RICHFIELD

At the City Council
In and For Said City
January 26, 2021

Minutes of the Richfield City Council meeting held on Tuesday, January 26, 2020
at 7:00 p.m. in the Council Chambers of the Richfield City office building located at 75 East Center, Richfield, Utah. Mayor David C. Ogden presiding.

  1. OPENING REMARKS
  2. PLEDGE OF ALLEGIANCE
  3. ROLL CALL
  4. MINUTES APPROVED
  5. PUBLIC HEARING
  6. PARK USE AND FARMERS MARKETS TABLED
  7. RESOLUTION 2021-3 ADOPTED
  8. AGREEMENT FOR MUNICIPAL ADVISORY SERVICES WITH ZIONS PUBLIC FINANCE APPROVED
  9. FUNDING OPTIONS FOR RECREATIONAL TRAILS DISCUSSED AND APPROVED
  10. OTHER BUSINESS
  11. PARK USE AND FARMERS MARKETS DISCUSSED (cont.)
  12. MEETING ADJOURNED
  1. OPENING REMARKS was offered by Councilmember Hansen.
  2. PLEDGE OF ALLEGIANCE was led by Councilmember Gleave.
  3. ROLL CALL Present: Mayor Ogden, Bryan Burrows, Kathy Christensen, Todd Gleave, Kip Hansen, Connie Nielson, Michele Jolley, Tyson Hansen.
  4. MINUTES APPROVED. The Council reviewed the minutes of the meetings held on October 19 and October 26, 2020. Motion: Approve the minutes of the meetings held on October 19 and October 26, 2020, Action: Approved, Moved by Kathy Christensen, Seconded by Bryan Burrows. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Bryan Burrows, Connie Nielson, Kathy Christensen, Kip Hansen, Todd Gleave.
  5. PUBLIC HEARING. Mayor Ogden opened a public hearing at 7:05 p.m. to receive comments concerning a proposal to add a definition to the Use Table for the CS (Commercial Shopping) zone the use of “Senior Housing” as a conditional (C-2) use. This will allow the construction of senior housing in the commercial shopping zone. Hearing no comments, Mayor Ogden closed the hearing at 7:06 p.m.
  6. PARK USE AND FARMERS MARKETS DISCUSSED. Sherri Christensen had asked to table this until the next meeting to allow the Council time to review the information that she had put together.

Janet Bird was present to discuss the possibility of putting pickleball courts at the new park. She had heard the City was going to put in a couple of courts and she would actually like to see 6 or 8 courts put there so that we could have tournaments.

Councilmember Burrows stated that he got a call from a resident who lives in St. George during the winter and he stated that there is so much of a demand for these courts. He thought it would be a really good anchor for that park. We would probably need to have seating, lighting, and fencing. Mrs. Bird stated that it would be really important to have the courts running north and south.

Motion: Table use of the parks and farmers markets until the next meeting, Action: Tabled, Moved by Bryan Burrows, Seconded by Kip Hansen. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Bryan Burrows, Connie Nielson, Kathy Christensen, Kip Hansen, Todd Gleave.

  1. RESOLUTION 2021-3 ADOPTED. The Council reviewed a resolution to accept the Municipal Wastewater Planning Program Annual Report. Mr. Mogan stated that this is something that the State requires us to complete every year. Councilmember Nielson asked a question about the collection system where it asked about development in the next 2 to 3 years and if it would increase the flow by 25% or more. Mr. Mogan indicated that it would not. Councilmember Hansen noted that the 25% would be of the total system capacity. Motion: Adopt Resolution 2021-3 accepting the Municipal Wastewater Planning Program, Action: Adopted, Moved by Kip Hansen, Seconded by Kathy Christensen. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Bryan Burrows, Connie Nielson, Kathy Christensen, Kip Hansen, Todd Gleave.
  2. AGREEMENT FOR MUNICIPAL ADVISORY SERVICES WITH ZIONS PUBLIC FINANCE APPROVED. Mr. Hansen explained that it would be very beneficial to have Marcus Keller as our municipal advisor. He would be a great resource. Councilmember Hansen wanted to be sure that we were hiring Zions Public Finance and not the individual. Mr. Hansen noted that the fee of $10,000 would be paid from the sewer bond proceeds. We are specifically hiring him for the 2021 Sewer Lagoon Bond, but he is willing to consult on other expenses and loans.

Councilmember Hansen likes the idea of having this type of relationship because it is a real bonus for us. Councilmember Burrows asked when we would go back and negotiate with CIB. He wondered if they are aware that if Annabella or Central Valley ever go with a sewer system that they would probably use our lagoons. The CIB was aware of that. Motion: Approve the agreement with Zions Public Finance for a municipal advisor, Action: Approved, Moved by Kathy Christensen, Seconded by Bryan Burrows. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Bryan Burrows, Connie Nielson, Kathy Christensen, Kip Hansen, Todd Gleave.

  1. FUNDING OPTIONS FOR RECREATIONAL TRAILS DISCUSSED AND APPROVED. Carson DeMille stated that the program manager for our current grant told him that there was going to be a lot of money available. Governor Cox has proposed $100,000 million for recreational trails. He was asked to put together a package for a million-dollar grant for all the permitted trails, bike track, pump track, restrooms, etc. They are trying to show that they could spend that money if it is allocated.

Mr. DeMille was also told to go ahead and submit a regular grant. They have increased the maximum grant amount from $100,000 to $150,000. He met with the Sevier County Commissioners and they would be willing to help with a $150,000 application because the match would be $150,000. We have been able to use some in-kind for about 25% of the match. It is getting harder because the dozer operator quit and the Forest Service has spent the whole year trying to hire a replacement so we lost that portion of the match. We also were not able to do any service projects this year because of COVID. The first year they did a whole bunch of eagle projects and those are pretty much gone now as well.

This has put a heavy burden on the Committee so any cash match that we can do really helps them out. He asked the City what they would consider putting in. This grant would be used to develop approximately 2 miles of kid-friendly bike trails, which would also be used for walking trails and then about 8 miles more of the mountain bike trails. It would also include some additional work on the trailhead and signage.

Councilmember Christensen asked how they do the work on the trails without a dozer? Mr. DeMille stated that they have hired Justin Jensen from A&D Jensen, who rents a mini excavator. It is a little slower going than it was with the dozer.

Councilmember Nielson asked how much the City contributed to the last grant. The City put in $25,000 and the County did $50,000 and they had an in-kind match of $25,000. This year, it will be a $300,000 project, so there will have to be a $150,000 match. Councilmember Nielson thinks that we should put in what we did last year. It was suggested that the City should put in $50,000 this year.
Mr. DeMille stated that if we get the grant to do the bike park we need to be thinking if we want to put this at the Centennial Park. It would probably take up the whole park. We would keep the pavilions, the restrooms, and maybe the playground, at least one of them. He also noted that they did put in money to repave the bike path in the application. Motion: Approve a match of $50,000 for the bike trails for the matching grant, Action: Approved, Moved by Kathy Christensen, Seconded by Bryan Burrows. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Bryan Burrows, Connie Nielson, Kathy Christensen, Kip Hansen, Todd Gleave.

  1. OTHER BUSINESS. Mr. Hansen talked with Brian Bremmer with Garfield County and for 25 years he has been buying about 8 trucks a year, diesel nicely equipped that have good resale value, and selling them after a year. He has been able to purchase trucks and sell them back for what he has paid for them. Mr. Hansen was told that it works the best on a one-year rotation with 10,000 miles on them. If we had to keep the truck, then we would have a brand-new truck that would last a lot of years. We would go ahead and buy one and lease the other one. He will get some bids for the next time we meet.
  2. PARK USE AND FARMERS MARKETS DISCUSSED (cont.) Sherri Christensen discussed some of the information that she handed out to the Council concerning park use and farmers’ markets. She got her information from Provo City, Cedar City, and some from Brigham City. Implementing a special events permit would just help us know what is happening in the parks and what needs to be done. She included a flow chart that would help determine what needs to be done. Mapleton City talked with Ms. Christensen about farmers’ markets and how they handle them. As for fees, some of the communities charge an application fee of $50 that is non-refundable.

Councilmember Burrows asked if someone wanted to have an event the same night each week for several weeks how we would handle that. Would they have to pay upfront? Would they have to pay each time? Ms. Christensen indicated that they could schedule the same day each week for whatever time they wanted but they would pay a fee for each time.

A preconstruction meeting for the sewer lift station was held. There was a question about the City not requiring a performance bond because it would save the City $8,000. The contractor is one that we have used before. The City Attorney stated that it really would not be a big deal if we did not require a performance bond. The Council felt that it would be best to have a performance bond.

  1. MEETING ADJOURNED. At 8:23 p.m., Motion: Adjourn, Action: Adjourned, Moved by Kathy Christensen, Seconded by Bryan Burrows. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Bryan Burrows, Connie Nielson, Kathy Christensen, Kip Hansen, Todd Gleave.

PASSED and APPROVED this 13th day of April 2021.